This Privacy Policy describes how Tonya’s Tiny Tots Early Education Center collects, uses, protects, and stores information about enrolled children and their families.
We are committed to safeguarding sensitive personal information in accordance with:
- Wisconsin Department of Children & Families (DCF) regulations
- Applicable privacy and record-keeping standards
- Best practices for childcare and early education providers
1. Information We Collect
We may collect the following types of information during enrollment and ongoing care:
Child Information
- name, date of birth, and identifying details
- medical history and immunization records
- allergies and health conditions
- emergency and authorized contact information
- developmental or behavioral notes (as applicable)
Parent / Guardian Information
- names and contact information
- address
- custody or court documentation (if relevant)
- billing and payment records
Program-Related Information
- attendance records
- incident or illness reports
- photos or learning documentation (with consent)
We do not collect unnecessary personal data.
2. How Information Is Used
Information is used solely for:
- providing safe childcare services
- communication with parents/guardians
- compliance with licensing and regulatory requirements
- emergency and medical situations
- record-keeping and tuition administration
We do not sell or share personal information for marketing purposes.
3. Sharing of Information
Information may be shared only when necessary with:
- emergency medical personnel
- Wisconsin DCF or licensing inspectors
- mandated child welfare agencies (as required by law)
- tax agencies when applicable (tuition statements)
Information is otherwise kept confidential unless:
- written consent is provided by the parent/guardian
- disclosure is required by law
4. Photos & Media
Photos or classroom documentation are only used:
- for learning portfolios
- secure family communications
- internal program updates
No child images will be posted publicly or used in marketing without separate written parental consent.
5. Data Storage & Security
Records are stored securely in:
- locked physical files and/or
- password-protected digital systems
Access is limited to the provider and authorized staff as necessary.
Records are retained for the period required by Wisconsin licensing regulations and then securely destroyed.
6. Parent Rights
Parents/guardians have the right to:
- review their child’s records
- request corrections to inaccurate information
- withdraw consent for optional data collection (where applicable)
Requests may be submitted in writing to the provider.
7. Children’s Privacy
We do not knowingly collect online data from children.
This program does not provide child accounts, apps, or digital services.
Any digital communication is between the provider and parent/guardian only.
8. Updates to This Policy
We may update this Privacy Policy from time to time to reflect regulatory changes or program updates. Families will be notified of material revisions.
9. Contact Information
For questions regarding this Privacy Policy:
Tonya’s Tiny Tots Early Education Center
Licensed Child Care Provider: Tonya Mason
Location: Milwaukee, Wisconsin
Email: [email protected]
Phone: [414] 659-8367
